DMXMA Work Health Safety (WHS) Policy
Introduction
This policy outlines how DMXMA manages health and safety across all training venues. Da Mo Xin Martial Arts (DMXMA) is committed to providing a safe, respectful, and developmentally appropriate training environment for all students, instructors, volunteers, parents, and visitors. At the same time, it is important for all instructors, assistant instructors, volunteers, parents, guardians, and students to understand that martial arts is a contact activity, and even with strong safety procedures in place, accidents can still occur.
1. Purpose
The purpose of this policy is to ensure DMXMA identifies, manages, and minimises risks so all training activities are conducted safely and responsibly.
2. Scope
This policy applies to all instructors, assistant instructors, volunteers, and any person engaged to support DMXMA classes, workshops, demonstrations, or events.
3. Objectives
the objective of this policy is to allow DMXMA to maintain a safe, well‑managed, and developmentally appropriate training environment by
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Identifying and managing risks to students, instructors, volunteers, and visitors
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Maintaining a documented risk‑management system
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Applying safety controls in every class and event
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Maintaining appropriate insurance
4. Policy Statement
DMXMA aims to prevent injuries, minimise risks, and ensure all training activities are conducted responsibly and in accordance with WHS legislation.
DMXMA will:
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Maintain a practical WHS management system
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Identify, assess, and control risks using the Risk Assessment Matrix and the Hierarchy of controls
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Provide WHS training to instructors
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Ensure students and parents understand safety expectations
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Encourage reporting of hazards and incidents
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Review incidents to improve safety practices
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5. Relevant Legislation
DMXMA follows all legislation listed in the DMXMA Legislation Register, including:
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Work Health and Safety Act 2020 (WA)
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Work Health and Safety Regulations 2022 (WA)
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Local government venue‑hire safety requirements
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6. Responsibilities
DMXMA Responsibilities
DMXMA will:
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Provide safe equipment and training practices
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Ensure safe setup and pack‑down of venues
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Maintain hazard‑free environments
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Provide clear safety information
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Monitor venue conditions and student safety
Instructor & Assistant Instructor Responsibilities
Instructors must:
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Take reasonable care for their own safety
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Follow all DMXMA safety procedures
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Supervise students appropriately
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Report hazards and incidents
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Participate in WHS training
Student Responsibilities
Students must:
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Follow instructor directions
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Use equipment safely
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Behave respectfully
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Report hazards or injuries
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Parent/Guardian Responsibilities
Parents must:
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Ensure children arrive prepared for training
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Inform instructors of relevant medical or behavioural needs
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Supervise siblings or visitors
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Seek instructor's permission before assisting in an activity
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When assisting in an activity, follow the instructor's guidance at all time
Visitor Responsibilities
Visitors must:
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Follow DMXMA safety instructions
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Stay in designated spectator areas
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Seek instructor's permission before assisting in an activity
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When assisting in an activity, follow the instructor's guidance at all time
7. WHS Procedures (Summary)
Venue Safety & Risk Management
DMXMA is committed to providing a safe, predictable, and well‑managed training environment. Martial arts is a contact sport, similar to rugby, which means physical contact is unavoidable and a certain level of injury risk can never be fully eliminated. To keep training as safe as possible, DMXMA applies a structured approach to hazard identification, risk assessment, and risk control at every venue.
Before Each Class
DMXMA instructors will:
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Inspect the venue using the Pre‑Class Safety Checklist
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Identify and assess hazards using the DMXMA Risk Assessment Matrix
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Apply appropriate controls to ensure the venue setup meets DMXMA safety standards
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Ensure students are ready to train safely (PPE, hydration, injury check‑in)
These steps ensure the training environment is safe enough for the class to begin.
During Every Class
DMXMA instructors will:
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Monitor venue conditions and student behaviour throughout the session
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Apply hazard controls immediately if risks appear
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Follow the approved DMXMA class plan, which acts as a WHS control to manage load, contact levels, and progression
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Stop any activity — or the entire class — if risk becomes High or Critical
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Respond to injuries and near‑misses using DMXMA’s incident procedures
This ensures safety is actively managed from start to finish.
Ongoing Venue Safety
As part of DMXMA’s continuous safety management:
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Formal WHS venue risk assessments are completed every six months
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Risks are recorded and evaluated using the DMXMA Risk Management Matrix
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Hazards are addressed promptly and controls are reviewed regularly
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Venue conditions are monitored continuously during all sessions
This ensures long‑term safety across all DMXMA location
Reviewing WHS Risks
Risk controls are reviewed when:
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Venue conditions change
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New equipment or methods are introduced
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Incidents or near misses occur
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Concerns are raised
Training & WHS Commitment
DMXMA provides WHS training covering:
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Safety procedures
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Emergency response
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Safe equipment use
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Hazard identification
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Supervising mixed‑age groups
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Annual refresher training is required.
8. Policy Review
Approval Authority: Alan Figueroa
Version: 1
Approval Date: March 2026
Review Date: March 2028